The requests for the 2016 excel staff holiday planning spreadsheet have been coming in so I have made it as well 2017 one. Also I’ve uploaded the 2016/2017 one page excel calendars.
Staff holiday planner
First up here are my free spreadsheet that can help you track staff leave/holiday, training, sick days, offsite days, etc.
They come set up with formulas that can automatically track the total number of holiday days remaining (columns C&D) for each employee. If you don’t want to use this simply delete those columns.
The default formula subtracts 1 or 0.5 from the remaining holiday if the employee cells contain the words ‘holiday’ or ‘half. You can copy and paste (ctrl-c, ctrl-v) the coloured tags (holiday, half, training, etc) from the top left into the staff planning cells and the totals are automatically updated.
Note that the formulas measure the tags from the very start column (which is the year before) to the very end column (which is the year after).
See the 2012 planner for some customisation examples.
The week numbers are based on ISO 8601, and the top and left parts of the staff planner are frozen so you can always see them – this makes navigation easy. Here is the download link:
As the staff holiday planner has over 365 columns you won’t see the whole year if you open it with an old spreadsheet package such as Excel 97. You’ll need to use a more modern spreadsheet package such as Excel 2007 or LibreOffice (which is free). One workaround if you are forced to use Excel 97 at work is for you to use LibreOffice at home to split the spreadsheet into 2, one part for H1, and one for H2.
One page Excel calendar
I’ve put the whole year in this one page Excel spreadsheet.
You should be able to load the XLS using any version of Microsoft Excel from 97 onwards, or using the free OpenOffice or LibreOffice.
The one page Excel spreadsheet calendars and the staff holiday planners are zipped up. If your OS won’t automatically open the zip files you can download the free 7-Zip to unzip them for you.