Posts Tagged ‘free download’

2016 and 2017 staff holiday Excel planner and one page Excel calendar

Sunday, August 30th, 2015

The requests for the 2016 excel staff holiday planning spreadsheet have been coming in so I have made it as well 2017 one. Also I’ve uploaded the 2016/2017 one page excel calendars.

Staff holiday planner

First up here are my free spreadsheet that can help you track staff leave/holiday, training, sick days, offsite days, etc.

2016 2017 staff holiday planner

They come set up with formulas that can automatically track the total number of holiday days remaining (columns C&D) for each employee. If you don’t want to use this simply delete those columns.
The default formula subtracts 1 or 0.5 from the remaining holiday if the employee cells contain the words ‘holiday’ or ‘half. You can copy and paste (ctrl-c, ctrl-v) the coloured tags (holiday, half, training, etc) from the top left into the staff planning cells and the totals are automatically updated.

Note that the formulas measure the tags from the very start column (which is the year before) to the very end column (which is the year after).

See the 2012 planner for some customisation examples.

The week numbers are based on ISO 8601, and the top and left parts of the staff planner are frozen so you can always see them – this makes navigation easy. Here is the download link:

Download 2016 staff holiday planner spreadsheet – 22kb
Download 2017 staff holiday planner spreadsheet – 22kb

As the staff holiday planner has over 365 columns you won’t see the whole year if you open it with an old spreadsheet package such as Excel 97. You’ll need to use a more modern spreadsheet package such as Excel 2007 or LibreOffice (which is free). One workaround if you are forced to use Excel 97 at work is for you to use LibreOffice at home to split the spreadsheet into 2, one part for H1, and one for H2.

One page Excel calendar

I’ve put the whole year in this one page Excel spreadsheet.
2016 2017 one page excel calendar

You should be able to load the XLS using any version of Microsoft Excel from 97 onwards, or using the free OpenOffice or LibreOffice.

2016 one page Excel calendar – 13kb
2017 one page Excel calendar – 13kb

The one page Excel spreadsheet calendars and the staff holiday planners are zipped up. If your OS won’t automatically open the zip files you can download the free 7-Zip to unzip them for you.

2012 staff holiday planning spreadsheet

Monday, April 11th, 2011

This staff holiday planning spreadsheet is a 2012 updated version of my 2011 staff holiday planner. This time the formulas for calculating the remaining holiday are in the default sheet – if you don’t need them you can just delete the columns.

2012 staff holiday planner xls

As before the calendar planner shows the whole year left to right, with employee name down the side. As there are 365+ columns (for the days) you’ll need a spreadsheet package like Microsoft Office 2007 or OpenOffice to view the whole year. If you try to view it with a very old package like Microsoft Office 97 the year will get truncated after 256 columns.

Week numbers are listed according to ISO 8601. The top and side areas are frozen to make navigation easier, and there are some pre-prepared categories at the top left that you can copy and paste to the relevant cells (Ctrl-c, Ctrl-v are the shortcuts). Filtering for role and staff member name is set up as well.

Download 2012 staff holiday planner – XLS 22kb

The total number of holidays for the staff member can be entered into column C, and then column D automatically shows how many holiday days are left. You can replace the formula in column D if you want behaviour different to the default.

Count full day holidays and half day holidays

This is the default formula for cell D6 which counts whole and half holiday days.

=C6-(COUNTIF(G6:NG6,”=Holiday”)+(COUNTIF(G6:NG6,”=Half”)/2))

Count holidays only

If you want to use this formula paste into cell D6 and then copy down.

=C6-(COUNTIF(G6:NG6,”=Holiday”))

Count holidays plus sick days

=C6-(COUNTIF(G6:NG6,”=Holiday”)+COUNTIF(G6:NG6,”=Sick”))

Count holidays plus sick days (with new ‘Half’ holiday value which subtracts 0.5 days)

=C6-(COUNTIF(G6:NG6,”=Holiday”)+COUNTIF(G6:NG6,”=Sick”)+(COUNTIF(G6:NG6,”=Half”)/2))

OpenOffice Err:508

If you are using OpenOffice then you need to convert the commas in the above formulas to semi-colons. e.g. =C6-(COUNTIF(G6:NG6,”=Holiday”)) would change to =C6-(COUNTIF(G6:NG6;”=Holiday”)). Formulas that are in the default spreadsheet will work, this just applies to newly added formulas.

2011 monthly calendar for Excel

Friday, December 17th, 2010

Here is a free monthly calendar for 2011. You can download it as a XLS spreadsheet for Excel, Open Office, or whatever spreadsheet application you use.

I’ve previously produced a one page calendar for 2011, but I had a request to produce a month by month version, with each month on a separate tab. Here is what September 2011 looks like.

2011 monthly calendar

And here is a zoomed in picture of the calendar months listed on the tab at the bottom.

2011 monthly calendar zoomed

It is a free download, and only 13kb zipped up, or 96kb uncompressed.

The days of the week are along the top in a frozen pane, and the weeks are along the side. I’ve put the week numbers in as well (ISO 8601 week numbers if these things matter to you).

Download the 2011 monthly calendar – Excel XLS (13kb zipped)

This calendar should be viewable on Excel 97 and above.

2011 staff holiday planner

Friday, November 12th, 2010

I had a request to create an Excel staff holiday planner in addition to my usual one page calendars that you’ll find on this site. The Excel staff holiday calendar for 2011 can be used to note down holidays, training days, sick days, and home/off-site time at your company. Here’s an example of what it looks like with some information filled in.

2011 staff holiday planner example

Is has the whole of 2011 going left to right, and staff members can be listed from top to bottom. The weekends and months are coloured, and the days are labelled to make it easy to see where you are in the calendar. Week numbers are listed as well – I’m using the ISO 8601 week numbering convention if you are interested in such things.

I’ve frozen the top and left parts of the spreadsheet so they are always on screen. The staff role column has an auto-filter box in case you want to filter by job type. And on the top left (highlighted in the red box below) are a number of colour coded categories that you can easily copy and paste into the relevant cells. Change the category names, and colours to suit your taste.

2011 staff holiday planner categories

To delete the colours in any cells just copy and paste an empty cell over it (Ctrl-C, Ctrl-V is the fastest way).

Here’s a final picture of the blank staff planner which you can download for free from the link underneath it.

2011 staff holiday planner blank

Download the 2011 staff holiday planner calendar – Excel XLS (20kb zipped)

Staff holiday planner with remaining holiday formulas

By popular demand I’ve created a second version of this spreadsheet. This one has built in formulas to calculate the remaining holiday. It has extra slots at columns C and D for allocated holiday, and remaining holiday. Column D counts cells containing the work ‘Holiday’ and ‘Half’ which subtract one day and half a day respectively from column C. If you look in the comments of this page you’ll see some other formulas as well for counting holidays only, and also for counting holidays and sick days as well.

2011 staff holiday planner formulas

I’ve set the XLS to count to the end of 2011 only, even though the holiday planner extends into the first few weeks of 2012. If you want different behaviour you’ll need to make some minor modifications.

Download the 2011 staff holiday planner calendar with formulas – Excel XLS (21kb zipped)

If you have any suggestions for the 2012 version let me know in the comments below.

Note: You’ll need at least Excel 2007 (or OpenOffice which is free!) to view the whole year, as earlier versions of Excel limit the number of columns to 256. And we need 365+ columns to fit the whole year in!

2011 Excel week numbers calendar

Tuesday, September 14th, 2010

If you work in a company then you may find yourself dealing in week numbers rather than dates. E.g. the deadline for this project is week 38!

Here is a free downloadable Excel calendar for 2011 that has the days of the week across the top, and then the week numbers for the whole of 2011 down the side.

2011 week number calendar

Each day has five boxes for you to write in, and the days of the week are frozen at the top, making it easy to see which box is for which day.

I’ve saved two versions. One standard version for modern versions of Excel (2007 and above), and an older version which should work in Excel 97.

2011 Excel week number calendar (for modern versions of Excel – 2007+)
2011 Excel week number calendar (for old versions of Excel – 97+)

If you prefer a month by month view of the year then I also have a one page 2011 Excel calendar on this site available for free download as well as a calendar for 2010.