Posts Tagged ‘passport’

Japan re-entry permits and embarkation / disembarkation cards

Thursday, May 5th, 2011

This page is about Japan re-entry permits and the embarkation / disembarkation cards that you have to fill in when you enter and leave the country. Both are closely linked together so I’ve put this information in one larger post, rather than two smaller ones.

Re-entry permits for Japan

If you have a visa (residence status) to be in Japan and wish to make a temporary trip out of Japan you will need to get a re-entry permit in order to re-enter the country without losing your residence status.

japan single reentry permit

If you leave Japan without a re-entry permit then your residence status/period of stay gets automatically cancelled so it is very important to make sure you remember to get your permit.

Note: Re-entry permits only apply if you have a visa for Japan. It does not apply if you are in the country on a visa waiver scheme and have a temporary visitor landing permit. If you have a temporary permit you can just leave the country and when you come back you will get a new temporary permit (as long as immigration let you in that is!).

How to get a re-entry permit for Japan

To get a re-entry permit requires a simple visit to your local immigration office. You can find the official application details and a copy of the application form on the immigration website.

I went to the Takamatsu immigration office where I first had to sign in at the door. Then I went to the 2nd floor to buy a revenue stamp. If you want a single re-entry permit it will cost you ¥3000, or if you want a multiple re-entry permit it will cost ¥6000. I bought a stamp for a single re-entry permit. In Japan they have this system of paying for revenue stamps in a different location to making the application so that no money changes hands when the application is made – this is to stop bribery attempts. The same revenue stamp system applies if you get a Japanese driving licence.

japan revenue stamp for single entry permit

I then went to the 8th floor where the immigration application office is. In there I collected the application form and started filling it in. A man who spoke very limited English gave me a bit of help. I then handed it in along with my alien registration card and passport.

The questions on this form are asked from the point of view of your stay in Japan, which may not be clear from the English translation.

  • ‘Period of Stay’, means how long your period of stay in Japan is (e.g. 1 year), not how long you are going to leave Japan for.
  • ‘Purpose of travel’ question is referring to the purpose of travelling out of Japan, not your purpose for being in Japan. You don’t have to worry about being exact on the expected date of departure and re-entry. They just want a rough idea, it won’t cause you problems with immigration if you change your mind later.
  • ‘Expected destinations’ is where you are planning on travelling outside of Japan.
  • Leave occupation blank if you have no job, and the name in chineese characters can also be left blank unless you have a Kanji version of your name.
  • If you are in the country on a working holiday visa the status of residence is ‘designated activities’.

I had to sign this application form, and also the form onto which the revenue stamp was stuck.

I then had a five minute wait while they processed the application, they then gave me my passport and foreigner card back. My passport now had a re-entry permit stuck in it. The expiration date of the re-entry permit is the expiry date of your current period of stay, or a maximum of three years from today (whichever is earliest).

They also gave me a new embarkation/disembarkation card to use for my trip out of Japan. You’ll need a new one of these cards for each trip out of Japan – you can pick them up at the airport at immigration if you lose yours, or need a new one.

If you change/extend your residence status then any re-entry permit that you already have will be invalidated. Therefore you will need a new one if you want to make a trip out of Japan.

Differences with Tokyo immigration office

Most of you probably won’t be going to the Takamatsu immigration office, more likely you’ll go to the Tokyo one. Here are a few differences.

At the Tokyo office (the one near Shinagawa on the port island) you don’t have to sign in. You buy the revenue stamps from the Family Mart on the 1st floor (or ground floor – if you aren’t used to the Japanese floor numbering system). The re-entry stamp counter is on the 2nd floor, and after handing in the application you’ll be given a numbered ticket so you know when to come up and collect your passport.

Japan embarkation / disembarkation cards

embarkation / disembarkation card for foreigners

When you first arrive in Japan you will have to fill in an embarkation / disembarkation card for foreigners. It looks like this and will probably be given to you on the plane.

japan embarkation disembarkation card for foreigner

If you don’t get given it on the plane you can pick it up before going through the immigration counter in Japan.

It is in two parts. The disembarkation part is on the right, and the embarkation part is on the left separated by some perforations. The disembarkation part refers to your arrival in Japan. The embarkation part is for when you leave Japan for the last time on your current visa or temporary permit.

If you are a tourist you will only ever deal with this type of embarkation / disembarkation card.

Before going through immigration on arrival in Japan you must fully fill in the right side of the card. You can also fill in most of the details on the left side (but leave the flight number blank until you know for sure which flight you are leaving Japan on).

The immigration inspector will detach the right side of the card (the disembarkation part) and will staple the left side into your passport – probably on the same page as your landing permit that states how long you may remain in Japan.

Then when you come to leave Japan the immigration inspector will remove the embarkation part of the card from your passport – which must at that point be fully filled in with your departure flight number.

embarkation / disembarkation card for reentrant

If you leave Japan with a re-entry permit then you will also be filling in this card.

japan embarkation disembarkation card for reentrant

You may note that the embarkation and disembarkation parts are the opposite way round. When leaving Japan with a re-entry permit the immigration inspector takes the right side of this card (the embarkation bit) and staples the disembarkation part into your passport. When you re-enter Japan he takes the left side (the disembarkation part).

When you leave and re-enter Japan on a re-entry permit the embarkation part of your original embarkation / disembarkation card for foreigners is not touched. It remains stapled into your passport.

Examples

Tourist (no visa)

–> Enter Japan – disembarkation card for foreigners taken. Embarkation card for foreigners stapled in passport.
<-- Leave Japan – embarkation card for foreigners taken.

Entering Japan with a visa and leaving once

–> Enter Japan – disembarkation card for foreigners taken. Embarkation card for foreigners stapled in passport.
<- Leave Japan temporarily – embarkation card for re-entrant taken. Disembarkation card for re-entrant stapled in passport. -> Return to Japan – disembarkation card for re-entrant taken.
<-- Leave Japan (cancelling visa/residence) – embarkation card for foreigners taken.

Entering Japan with a visa and leave multiple times

–> Enter Japan – disembarkation card for foreigners taken. Embarkation card for foreigners stapled in passport.
<- Leave Japan temporarily – embarkation card for re-entrant taken. Disembarkation card for re-entrant stapled in passport. -> Return to Japan – disembarkation card for re-entrant taken.
<- Leave Japan temporarily – embarkation card for re-entrant taken. Disembarkation card for re-entrant stapled in passport. -> Return to Japan – disembarkation card for re-entrant taken.
<-- Leave Japan (cancelling visa/residence) – embarkation card for foreigners taken. If you haven’t picked up the pattern, the disembarkation part of the card is always taken by immigration when you arrive in Japan, and the embarkation part is always taken when you leave Japan.