At the time of writing it nearing the end of 2011 so some of you may be searching for my previous staff holiday planner for 2012. If you are planning very far ahead (or if you are reading this in 2012/2013) you might want my 2013 staff planner. This is my latest free spreadsheet that can help you track staff holidays, training, sick days and offsite days.

It comes configured with formulas that can automatically track the total number of holiday days remaining (columns C&D) for each employee. If you don’t want to use this simply delete those columns.

The default formula subtracts 1 or 0.5 from the remaining holiday if the employee cells contain the words ‘holiday’ or ‘half. You can copy and paste (ctrl-c, ctrl-v) the coloured tags (holiday, half, training, etc) from the top left into the staff planning cells and the totals are automatically updated.

It is easy to customise the formulas if you want to factor in sick days for example. See the 2012 planner for more example formulas. Note that the 2013 calendar formulas count the entire row (which includes the last bit of 2012 and the first bit of 2014), whereas the 2012 calendar formulas just count the 2012 year. You can adjust the formulas to suit your requirements.

As always the week numbers are based on ISO 8601, and the top and left parts of the staff planner are frozen so you can always see them – this makes navigation easy. Here is the download link:

Download 2013 staff holiday planner spreadsheet – 23kb

As the staff holiday planner has over 365 columns you won’t see the whole year if you open it with an ancient spreadsheet package such as Excel 97. You’ll need to use a more modern spreadsheet package such as Excel 2007 or OpenOffice (which is free). One workaround if you are forced to use Excel 97 at work is for you to use OpenOffice at home to split the spreadsheet into 2, one part for 2013 H1, and one for 2013 H2.